War at work:
You can see this as a traditional war or as an urban gang war. In a traditional you know your enemies, at work or school you know what the time waster are . In an urban gang war, you have the Drop By shootings occurring, that you must duck at work you you also have DropBys that are not shots, but actions that others ask of you at any moment’s notice, that you must duck (Be aware of ).
War and the tools to win the battle of getting work done:
To-do. txt , Reminders, Outlook Task, Omnifocus or Paper and Pen Choose Your Weapon. I choose a combo of both Omnifocus, Mind Maps and Paper and Pen. The most important thing in the war at work, is to spend more time doing, and less time in the system. Yes Fight the war more, spend less time setting up the system to plan the war. Time it takes to get a working system, but once you got it working, it will be an easier battle to win or battle.
Work can be like war, with allies and enemies on all fronts.
Whatever the methods, tools, or workflows you use, the battle must be won. My personal arsenals are Emergent Task Planner, Omnifocus, and Mindnode. This is not to say that it will be for you, you pick your army, and deploy them as you best see fit. I love sending actionable emails To Omnifocus, planing the war with Mindnode, and setting start dates for each battle (next actions) in Omnifocus. During the battle, I love to keep a journal (I use Day One APP.), to keep notes of things that occurred to me during the madness of the battle (work), I write down thoughts that are on my mind in a freestyle method into Day One APP. To minimize distraction which in a battle can be deadly, at work I keep with my my important three actions in a paper /pen solution, the one I use is “The Emergent Task Planner” (davidseah.com/blog/node/the-emergent-task-planner/).
- Organize the day before a bit.
- To keep my work area with all the tools that I will need and nothing else.
- Yes my desk may be full of all different tools, but they all serve a purpose, but others think it look like a mess or too much but it works for me.
- Come a few minutes early to work to brain dump.
- Ask myself what are the three most important things I need to have time to get done.
- Write them down in my emergent task Planner paper.
- Add my next actions or update them in Omnifocus.
- Squeeze time for thing that get thrown at me, that I can’t say NO to.
- Add appointments to my calendar, where I will meet with my army (coworkers), or work with other people at a certain time during the day.
- Open any applications and documents that I will need during the day.
- Important for some, if you can Do not Check your email, make that one hour after you got into the office. Eat your first frog first. If it is important, your soldiers (Coworkers), can call you about any emergency.
- I also try to remember to put my corporate Instant Messgener with a Bussy message, to alert others I am getting something done at the moment.
- After that I go directly to Doing work.
End of the Battle (End of the Day):
After a long war, it’s time to clean up. This is the time at the end of the day I do a daily review of my task for the day, I do this before I head out the door and shut down my Macintosh. This helps in speeding up Omnifocus Syncs, cleaning my brain, and organizing my MAC and Work PC. Work on my PC I close any application I do not need open, so that I can quickly jump to work the next day. I figure that having the fresh system the next day, will speed up my computer the following day and allowing me to jump directly to work. Also it’s a reminder that before I leave I must shut down my Macintosh, it’s like a human needs downtime. I learned a hard lesson after my MacBook haddrive Crashed, that it may of been due to riding a bike back to the bus terminal and it turning on and off while I rode the bike.
** If you have your system all set up, that is you spent one day to set it up, the daily organizing will be quick and easy.
** Also keep up with daily reviews at least, at the end of the day clean up your trusted system.
Some Good resources for setting up your system below, :
Quick Setup Guides (Paid):
From David CO GTD:
From: Michae Llinenberger Author of Total Workday Control Microsoft Outlook.
Book: my suggestion for Microsoft Outlook user this book, as an expert guiding you in setting up a system.
For the Visual People like myself, who also have more time to do daily planing, here are some suggestions for mindmapping and tasks (WIndows only):
Outlook easy Task: Outlook EasyTask helps you to set up logical and intuitive connections between Visual Mind and MS Outlook.
If you use Xmind Mind Mapping, you can c heck out this Synch tool. It will Synch between Outlook and Xmind Mind Map.
Xmind Synch for Outlook:
For Todo List or Task Mangement tools, and XMIND Mapping they also have a synch tool.
I use Mind NODE and love it. Mind Node Pro for Mac, Mind Node for Ipadmini or Ipad or Ipad AIR :). and I use Omnifocus .
For this blog post, I was doing some research, and I found something cool.
Some wrote a workflow and script to sync Mindnode to Omnifocus.
Bellow are two links for how it done, the setup guides.
This is great, the author of the first link said “And I can open this up on my iPad and by pushing and holding down on a button it will open up the task in OmniFocus. Dude… I am totally geeking out on this right now. This is better than porn.” (http://eddiesblack.wordpress.com/)
Once you have this all set up, you will do far more, because you will have the time to get it done. Hope this post helps you, if you have any additional tips please post a comment.
My Mind Map Outline for this Post: